The Best Tools for Busy but Successful Organizing or Productivity Consultants
This page may contain links to Amazon.com or other sites from which I may receive commission on purchases you make after clicking on such links. Read my full Disclosure Policy
How good can productivity consultants be if they are not productive themselves? This might be the biggest oxymoron of all: consultants don’t have it easy to stay organized. They give essential tips to individuals and business teams on how to make their days more productive. But they should always start from themselves.
For a productivity consultant, digital tools are a must! A plain old notebook no longer serves as an effective organizer. When you start writing down ideas and plans there, it will become a total mess. The right tools will keep all your plans and projects in check.
So let’s list few tools that are essential for a productivity consultant’s productivity.
If you’re used to recommending tools for businesses to become more productive, you’re certainly familiar with Asana. It’s a project management tool that’s perfect for synchronizing a team’s work. It keeps all projects together in a simple interface, and all members of the team can update the progress of their work.
Asana is great for organizing your clients. You can list different projects, create tasks lists, and update everything on a daily basis.
2. Writing Services
For a busy productivity consultant, a tool that organizes their daily schedule may not be enough. You’re working on various projects at a time. You have to analyze data, prepare presentations, and give relevant recommendations. In addition, you need to monitor the progress your clients make.
Writing services can take away part of the burden. They can help with analytics, and they can certainly prepare great presentations and guidelines when you need such materials for your clients.
Here are few writing services that are safe, reliable, and affordable:
This tool is similar to Asana, so you can choose the one you like more. It’s a project management solution that allows you to keep track of all tasks and projects. However, Asana is more focused on tasks and projects, whereas Basecamp is an overall organizational tool that even gives you a text editor that you and your team members can collaboratively use.
Basecamp is also great for daily to-do lists. You can mark due dates and the tool will remind you not to miss them. The file-sharing functionality is great!
When you take a look at your workflow, you’ll easily notice that data analytics take the most time and effort. To understand what a particular client needs in order to boost their productivity patterns, you have to take a look at their current practices and achievements.
If you’re dealing with businesses, you’ll often get confusing data in messy MS Excel sheets. The business owners don’t understand this data, and that’s exactly why they struggle with productivity. With Tableau, you can change that for them. This tool enables you to visualize data in a very clear way. From there on, you can start throwing in actionable tips that would improve the client’s effectiveness.
Are you reaching out to as many potential clients as possible? It’s very important for organizer or productivity consultants to nurture leads. Email marketing is an essential aspect of that process. You’ll need to write high-quality content that informs your target audience about the importance of productivity systems. You’ll send such content to your email subscribers on a regular basis.
Out of all email marketing software options, MailChimp is probably the most popular one. It’s great because it has an awesome customer support system. You can create great email newsletters with the tool, and integrate them with your social media marketing campaign.
You’re probably suggesting tools like this one to your clients all the time. RescueTime is all about helping you to become aware of what’s stopping you from realizing your full productivity potential. Are you really too busy, or are you wasting time on meaningless tasks?
This tool will keep track of your daily habits and will give you a report to analyze. You’ll see what activities drain your energy out without delivering good results. You’ll see exactly how much time you spend on Reddit, social media, and other websites that are not essential for your work.
7. G Suite
Gmail is most likely the most important communication tool you use, right? You also rely on Google Calendar and you like Google Drive because it’s easier to use than MS tools, right? G Suite integrates all those tools into a single platform. You get Gmail, Docs, Drive, Calendar, Meet, and other features that are specifically targeted at businesses.
You can bring in multiple users, share files, and manage everything in a very secure and user-friendly environment.
Over to You
You have to be a great example for your clients to follow. Of course you’re busy. You’re going through a crazy schedule every day, but you already have the knowledge on how to handle such pressure. All you need now is support from the right tools. Are you already using some of the seven tools we listed above?