Paper vs Digital: How To Choose The Right Organizational Tool
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I’ve been wavering back and forth between paper planners and digital calendars for most of my adult life, because there are definite advantages to both. Perhaps you’re in the same boat. And your clients may ask for guidance in choosing the best calendar for them, especially at this time of year. So, when Max Lukominskyi of Evopaper emailed me about his company’s paper planner that connects to digital calendars, I knew it was something we needed to learn more about.
The contemporary world makes everyone feel busy and rushed.
According to Social Indicators Research (2013), today, over 35% of people ‘always feel rushed’ in contrast to just 24% in 1965.
And it’s no wonder why.
With such a great amount of opportunities to take, places to go, and things to do, most people prove to struggle to keep their lives in order easily.
Moreover, it’s not always easy to find the right tools to manage the time. Because there is no one-size-fits-all approach.
Some people prefer the old-school offline task lists. Meanwhile, others are keen on using more sophisticated online tools.
It’s very individual and totally depends on the objectives, working style, the pace of life, and personal preferences.
Let’s briefly look at the advantages of each approach to see which one to use based on the goals and tasks.
Digital Productivity Tools and Calendars
Digital calendars and similar productivity apps are all the rage nowadays. The popularity of the digital calendar is also well-warranted due to its many merits.
The main attribute that makes the digital tools so powerful is the fact that it is always with you. Nowadays, many people carry their laptops and mobile devices on them at all times. Not only that, but the digital calendar is equipped with many useful features like the alarm and invites.
For instance, the digital calendars allow users to schedule tasks efficiently, by specifying not only the start time and the end time, but also the location of an event. Other details that can be captured include the names of the individuals involved and their contact information. With a digital calendar, a user can write down every relevant detail in an organized, easy-to-read manner to make sure he doesn’t miss anything.
To sum up, if someone needs to be reminded of the upcoming events and like to use and integrate a few different services to get the things done, they should consider employing the digital solutions.
Paper Planners, Notebooks, and Journals
In spite of the popularity of the digital calendars and other mobile apps, many people choose to stick with the traditional paper planners, and for good reason – a person who aspires to get a little order in his or her life knows well the advantages a paper planner has.
Many people prefer to use paper planners due to the countless benefits of the physical act of writing down an appointment or a reminder. These people are convinced that using a pen to jot in a notepad helps them remember their appointments, reminders, and items on their to-do lists easily.
Moreover, many studies have shown that while writing things down, people tend to perceive, process and digest the information better.
In fact, it does make sense. The process of writing helps prioritize the important things better and indeed organize them in the most convenient way, both in mind and on a paper.
If someone looks for the opportunity to create a system that works best for them and values the possibility to personalize the things, paper notebooks are going to be a great tool. Again, this depends on how much one believes that longhand feels more creative and individual.
Ultimately…Why It Makes Sense To Use Both
When it comes to the digital vs. physical debate, there is no obvious winner.
The choice one makes should depend on the lifestyle and one’s unique needs. However, at the end of the day, one should use both tools to enjoy the best of both worlds and achieve the unsurpassed level of organization and productivity.
However, people tend to really struggle with how to connect what they plan in the planner with the schedule in online calendars like Google or Apple calendar.
The decision to use both tools at the same time is going to lead to constant switching back and forth that will result in the lack of convenience.
Imagine if one could plan his day and manage the time using both paper planner and digital calendars without loss of efficiency.
Fortunately, there is a solution.
Meet Slice Planner – paper planner connected to digital calendars. When you need to combine simple time management with the convenient note-taking and stay synced across all your digital devices, Slice Planner has you covered.
This is not just a planner. It’s a hybrid paper-digital planning system that helps people to organize the events in a very visual way using a radial clock face diagram so the schedule looks intuitive.
Meanwhile, the Slice Planner app bridges the gap between physical and digital, so a user can manage his or her busy life and get things done effortlessly.